Claiming Expenses

Claiming expenses with Payroll Village

As an employee of Payroll Village you will be able to submit certain types of expenses claims in accordance with the rules that are issued by HMRC. However, it can be a minefield trying to figure out what expenses you can and cannot legitimately claim. All expenses claimed must have been incurred wholly, exclusively and necessarily in the performance of your duties of your employment with Payroll Village.

There are strict rules in place which determine what you may claim and we are required by HMRC to validate that only legitimate expenses are claimed for. All claims are scrutinised and incorrect claims will be rejected.  It is important to understand that many of the expenses you are allowed to claim are allowable only because you become an employee of the Umbrella Company.

Submitting Expenses Claims

The process of claiming expenses is simple and straightforward - you simply need to complete, sign and send us your claim form weekly by 2pm on a Monday. We will then guarantee that they are processed and included in the calculations for your take-home pay.

Completed expenses claim forms can be submitted in one of three ways:

Submitting your expenses online is a faster and easier way of submitting receipts. Instead of posting copies of your receipts, take a picture of them and upload them to the online portal. You can even do this directly from your smartphone or tablet.

We insist that all expenses claimed are fully supported by receipts and will not permit any unsubstantiated "round sum" allowances. All receipts are retained and we randomly check a percentage of claims every week to ensure that only genuine and substantiated claims are processed.